Small Scale Business Management

tabulate OF CON inhabitS EXECUTE SUMMARY This is a caper expansion. The concern establish is Mcraj Arts & Designs cater and decoration busi. t started on 04 December 2010. It was funded by Department of juvenility on the 29th June 2010. When I started this suffer my aims was to make out something that is unique in my place, I wanted to combine preparation and decoration as I take aim registered at registration of companies, the project that I wanted to run was to devise dwells with catering combined with a garden decorated for photos and mental picture stab. Unfortunately the finance that I got from the Department of Youth wasnt enough for the project. In catering t be through during espousal, parties and funerals ceremonies because some node they usu all in ally ask why is it not practicable for me to cater for them with food too. And I allow for be catering for rallies, exhibitions, stool fails and meetings because in my body politic when in that respect are activities handle workshops, rallies and exhibition they ask for catering of youth first. And in Kgalagadi north there is n integrity existing business of youth for catering. I build in addition realise that in my stadium there is no resting place and where people can take photos and photo shooting.Then I came up with an idea for a plot for photos and flick shooting and somemagazines. And sometimes people need to celebrate their weddings out of doors their place thats is why I came with an idea of making a plot decorated for photo and characterization shooting, this lead be not only for photos and video shooting and it lead be for the guest who want celebrate their weddings and parties outside their place. In may foodstuff research, their some customer who need a place for resting with their friends and families. As for now I retain been operating populate employ only.Since I have started this project I have realise that during festive season there is shortage o f tents in areas because this festive I have more than four to five customers booking tent on the same date but I have only one tent. I have realise that I have to increase rime of tents so as to cater for more events on the same date. accord to income statement of my business from December 2010 up to December 2011 I have realize that the loss that I have is only for buying materials and hug drug as can see from attached documents.When I started the business the project was having full fitted out(p) materials especially dress lining for draping and decorations. My plans was to start relieve for the project after I had full equipped material in the tent and similarly to buy fiddling gazebos and jumping castles as my customer usually need then they hire the tent. The business was operating by the following organization and management structures. MANAGING DIRECTR NONOFO SETLHOGILE CLEANERS inhabit PITCHERS camp down DECOTATORSNALEDI SETLHOGILE KEORAPETSE RAMOSESANE RAPELANG TS IENYANE KEOSIILE KARABOOTENG SEGOLE LETSHOLATHEBE MOHEME KEOBAKILE SEGOLE MOLEFI TSHIDI butt * To promote rural development and stimulate the provision of other work in remote areas of the country and in any case to reduce rural urban migration. * To lead other youth by example and encourage them to casualty in to sustainable and viable income generating projects. * Generate employment mainly in rural areas and improve our standpointard of living. ORGANIZATION AND MANAGEMENT STRUCTUREAs the business result be expanding the structure leading be as follows MANAGING DIRECTOR 1 SECRETARY ACCOUNTANT 1 1 CLEANERS TENT PITCHERS TENT DECOTATORS DRIVER 2 64 1 STOCK give reason MAN COOKERS 1 24 OPERATIONAL PLAN The business forget be providing tents for hire with catering and a garden decorated for photos and video shooting and the business will be operated by 23 employees as you can see from the organization plan.The managing theatre director will be a decision maker, supervising the whole project to see if all work is done properly. The accountant will be doing records and booking keeping and also the employees payments. Secretary will be typing the projects minutes and mass to hand with the accountant. Cleaners will be cleaning stowings, doing the laundry when there is a tender for tents hire, clean plates, glaze, cutlery, chafing dishes and bowls Tents pitchers will be washing tents out front the events, also pitch tents during the eventsTents decorators will be preparing decorations, lining for draping according to the influence of events and decorate during events. Driver will be transporting equipment wherever the events are, acting as messenger e. g checking mails at the post office and also transporting employees for caterings. cubic yard men will watering, cleaning, cultivating, cutting trees and lawns and the garden plot. Cookers will be cookery food for events and acting as cashiers e. g weddings, parties, funerals, workshops, rallies, e xhibitions, individuals e. t. cStock supply will be supplying employees with equipment needed e,g books at the office, pins, cable ties, draping materials, decoration equipments for tents and count equipments like tables, chairs, cutlery, plates, chafing dishes, and glasses before and after the events to see if they are which is missing and also buy all materials that will be needed in the business. grocery store PLAN TARGET MARKET The business will be targeting wedding events, parties, funerals, meetings, workshop, rallies, exhibitions and individuals as the business will be offering combined run making wedding planning simpler and cheaper.Prices will be affordable with gamy persona work and good customer care. MARKET SIZE gross revenue FORECAST GOODS/SERVICES YEAR SALES social unit PRICE(BWP) follow AMOUNT(BWP) TENTS 10 X 24m 13 19 cholecalciferol. 00 253 500. 00 9 X 18m 15 6000. 00 90 000. 00 7 x 15m 17 5800. 00 98 600. 00 9 x 9m 30 1200. 00 32000. 00 CATERING breakfast 55 0 20. 00 11000. 00 date breakfastplaced orders 550 25. 00 13750. 00 Tea break 530 20. 00 10600. 00 Booking tea breakplaced orders 550 25. 00 13750. 00 Lunch 810 25. 00 20250. 00Booking lunchplaced orders 1four hundred 35. 00 49000. 00 Super 540 25. 00 13500. 00 Booking supperplaced orders 1300 35. 00 45500. 00 GARDEN Full twenty-four hour period 17 3 500 59500. 00 Half day 32 2 500 80000. 00 TOTAL SALES REVENUE 790950. 00 COMPETITORS My competitors are Tents * Itshome tent hire * Lokgwabe home base care tent hire * Mantle tents hire * Thatis tents hire Catering * Itabeni guest house * welcome restaurant. tend * I have none existing competitors for garden plot which be operated for resting, photos and video shooting MARKET SHAREThe price that I have for tent hire 9 x 18 m with chairs, rectangle tables, cutlery, plates, glasses, draping, carpets(green and red), stand and decorations catering for 200 people is BWP 6000. 00 per event. Prices of my competitors are as follows TENTS * I TSHOME TENT HIRE fully equipped (tent 9 x 24m, chairs, rectangle tables, cutlery, plates, glasses, draping, stand and decorations) catering for 250 people BWP 12000. 00 * MANTLE TENT HIRE fully equipped (tent 9 x 21m, chairs, rectangle tables, cutlery, plates, glasses, draping, stand and decorations) catering for 200 people BWP 10000. 0 * LOKGWABE HOME BASE CARE only tent of 5x10m with chairs, rectangle tables, plates, glasses and cutlery catering for 50 people BWP 2500. 00 * THATIS TENT HIRE only tent of 7 x 15m with Lokgwabe chairs, rectangle tables, plates, glasses, cutlery, draping and decorations catering for carbon people BWP 5200. 00 CATERING * ITABENI GUEST HOUSE eat P 25. 00 Tea break P 25. 00 Lunch P 28. 00 Supper P28. 00 Bookings for eventsplaced orders eat P 30. 00 Tea break P30. 00 Lunch P40. 00Supper P40. 00 * WELCOME RESTURANT Breakfast P 27. 00 Tea break P 25. 00 Lunch P 30. 00 Supper P30. 00 Bookings for eventsplaced orders Breakfast P 35. 00 Te a break P30. 00 Lunch P45. 00 Supper P45. 00 MARKET STRATEGIES I intend to beat other suppliers in the area of my market by providing products / function with affordable prices. I will be maintaining high quality services to retain customers and build a reputation in the market e. g my tents will be having caterings, jumping castles, and gazebos.And also I have designs an arcs that will be decorated in front of tents and also others that will be partitioning inside the tents e,g inside the tent there will be portion for bride and groom maids, for groom s parents, brides parents and others. DISTRIBUTIONS I will be delivering the my products/services to my customer where they want it to be e. g if I have catering orders for workshops, rallies, exhibitions, weddings, parties, funerals and meetings. And also tents equipments will be delivered to my customer for events. SUPPLY CHANNELS all in all tents, catering equipments and embellish companies will be frame in Gaborone and Lob atse.Materials for draping and decoration will be bought in Hukuntsi.. And also grocery for catering will be bought in Hukuntsi. In Hukuntsi there a only two wholesalers and one textile and clothing shop (Sefalana and Trans and hilda clothing and curting for material of decoration and draping). There are two shops of tents in Gaborone (Funhire and T and T ) and one in Lobatse (Lobatse canvas). There also two landscaping companies that I found in Gaborone(Soft rolls and BCD) exclusively my suppliers are reliable. PRICING Tent hiring * 9 x 37m tent that will be catering for 400 up to 500 people and I it will be BWP 19500. 0 per event * 7 x 15m tent catering for 100 up to 150 people it will be BWP 5800. 00 * 9 x 9m gazebo catering for small events like parties it will be BWP 1500. 00 Catering * Breakfast P 20. 00 * Tea break P 20. 00 * Lunch P 25. 00 * Supper P25. 00 * Bookings for eventsplaced orders * Breakfast P 25. 00 * Tea break P25. 00 * Lunch P35. 00 * Supper P35. 00 Ga rden plot for Photos and video shooting only Full day BWP 3500. 00 Half day BWP 2500. 00 PROMOTION I vigorously market my project by advertising through local channel media i. magazine, newspaper, facebook and also fliers, posters, sign boards, business cards e. tc. When I have a wedding I usually offer them free usher tags, and wedding programmes and I put my get to on the back of the usher tags. I also ask my customer to put me in the programme to advertise my products / services during the event. I maintain a database of customer and their requirements. Excellent services and attention to detail will attract repeat orders. FINANCIAL STRUCTURE FIXED ASSETS DESCRIPTIONS QUANTITY woo PER UNIT TOTAL Vehicle 1 7 x 15m tent 1 9 x 37m tent 1 9 x 9 m gazebos 3 x 15m green carpet 1 9 x 37m green carpet 1 9 x 9m green carpet 3 Red carpet 1. 2m x 40 1 Chairs 400 Round tables 40 Rectangle tables 20 Chair covers 400 Round table covers 40 Rectangle table covers 20 Plates 400 supply 400 Knifes 400 Forks 400 Chafing dishes 20 Vases 40 Jugs 40 luck bowl 10 Industrial stove 1 Deep deep freezer 1 Fridge 1 Electric heating bucket 2 Steel trays 10 Cooking pots 10 Food containers 10 besiege 100m x 100m plot landscaping OVERHEADS DESCRIPTIONS QUANTITY COST PER UNIT TOTAL Petrol Gaborone to Lokgwabe 562 km P Rent Year P 750. 00 P9000. 00 Salaries / wages 6 months P 22600. 00 P 135600. 00 landscaping Electricity Water Total APPLICANTS CONTRIBUTIONS TO THE PROJECT DESCRIPTIONS QUANTITY COST PER UNIT TOTAL Youth Loan repayment 5 years P P Water connection Electricity equipments - P 2 696. 33 P 2696. 33 Grocery for catering - P 5000. 00 P 5000. 00 TOTAL P 11700. 00 INTERNAL psychoanalysis STRENG Employ staff who have required skills sets and train them to provide fantabulous customer services * Capability and capacity to provide in time * Networking base * Knowledge of l ocal market * Self driven, motivated novel woman able to adapt very quickly to new situations, conformist to and often surpassing expected standards WEAKNESS * Little bit of market skill * Lack of capital for the production purchases, as it will doctor effectively complete the job * * I have staff who have required skills sets and I have trained them to provide excellent customer services EXTERNAL ANALYSIS OPPORTUNITIES * Make a difference and glow economy Increase in the development budget will dream up more project to implement * Creation of employment for the community area * The business must leverage its inherit strengths to capitalize on all potential sales opportunities * Employ staff who have required skills sets and train them to provide excellent customer services * Build up a strong reputation of reliability exemplary services and high quality services. * Capability and capacity to provide in time THREATS * New competitors rising in the vicinity * Customers having fi nancial problems * * * IMPLEMENTATION PLAN DATE legal action RESPONSIBLE PERSON st and 2nd weekMarch 2012 * Buying all equipment of the project * Managing director 3rd and 4th weekMarch2012 * construct fence for garden plot * take sketch plan for kitchen and storeroom * Arrange building material for kitchen and storeroom * Landscaping inspections * Managing Director * Managing director * Managing director and building construction first and 2nd week April 2012 * Landscaping, paving, planting trees and lawns * Start building storeroom and kitchen * * Building construction 3rd and 4th weekApril 2012 * Cleaning up the garden, storeroom and kitchen for inspections * Inspections * suit men and cleaners * 1st week May 2012 * Arranging equipment in the kitchen and storeroom * Decision making, Pricing,Prepares materials for bookkeeping records,Prepared recipe and schedules for catering * Stock supply and cookers * Managing director, secretary and accountant 2nd weekMay 2012 * Busines s start operating * All employees